Who We Are

Web2.PH, a Proweaver company (“we,” “us,” or “our”), processes applicant data in the Philippines in accordance with the Data Privacy Act of 2012 (RA 10173) and its Implementing Rules and Regulations (IRRs).

Scope

This notice explains how we collect, use, and process the personal data you submit through our Careers page, direct email to our hiring team, or third-party job platforms, as well as any follow-up recruitment activities such as interviews, assessments, and reference checks.

By submitting your application through any of these channels, you acknowledge that you have read and understood this notice and consent to the collection, use, storage, and processing of your information in accordance with its terms.

We collect only the personal data necessary for recruitment purposes, such as:

• Identifiers and contact details: name, email address, phone number, and current address.
• Application details: educational attainment, employment status, expected salary, résumé/CV, portfolio (if applicable), and related information.
• Scheduling and communications: preferred contact method and times, and any messages you provide during the application process.
• Optional or derived data (collected later in the process with prior notice): assessment results, interview notes, reference feedback, and background-check results (if applicable).

Important: Please do not include sensitive personal information (e.g., health/medical data, government ID numbers, or bank details) in your résumé or application unless we expressly request it at the appropriate stage.

We process your data to:

• Evaluate your application, schedule interviews, and communicate with you.
• Verify your qualifications, conduct assessments, and (where applicable) perform reference or background checks with your separate authorization.
• Comply with legal or regulatory requirements (e.g., pre-employment documentation if you receive an offer).
• Maintain application logs for security and fraud-prevention purposes.

Our lawful basis for processing includes your consent (e.g., when you submit your application form), processing necessary to take steps at your request before entering into a contract, and compliance with legal obligations. Where sensitive personal information is involved (e.g., medical data for pre-employment requirements), we will obtain separate, explicit consent as required by law.

We may share your personal data with:

• Authorized internal personnel involved in recruitment and hiring.
• Service providers that support HR and IT functions under written data-processing agreements.
• Reference and background-check providers, if applicable, only with your written authorization.
• Government agencies or regulators when required by law.

We do not sell or rent your personal data.

Our servers are hosted by a reputable third-party cloud provider, which may store data in facilities located outside the Philippines, with security measures consistent with applicable privacy laws. Any personal data you submit online or via email will also be stored on these servers.

• Unsuccessful applicants: retained for up to 12 months from the close of the hiring process.
• Talent pool (future vacancies): retained for up to 24 months or until you withdraw your consent, whichever comes first.
• Hired candidates: data is moved to your employee file and retained according to company retention schedules and legal requirements.

When retention periods expire, we securely delete or anonymize your data in physical or digital form.

We implement organizational, physical, and technical measures to protect your data, including:

• Access controls and need-to-know restrictions.
• Secure storage for physical documents and encryption for digital records (where appropriate).
• Staff confidentiality obligations.
• Regular reviews of security protocols to address potential risks.

Under the Data Privacy Act, you have the right to:

• Access, correct, or request deletion of your personal data.
• Object to or restrict processing.
• Withdraw consent at any time without affecting prior lawful processing.

To exercise your rights or raise privacy-related concerns, please contact our Privacy Compliance Team using the contact details provided in the Contact Us section below. We may require verification of your identity before processing your request and will respond within the timelines set by law.

Our online and email application processes, including submissions via our Careers page, direct email, or third-party job platforms, are not intended for applicants under the age of 18. Please do not submit applications for minors.

In the event of a personal data breach that is likely to pose a risk to your rights, we will notify the affected individuals and the National Privacy Commission (NPC) in accordance with legal requirements.

We may update this Privacy Notice to reflect changes in our recruitment practices, legal requirements, or applicable regulations. The “Effective Date” will be updated accordingly. Continued use of our Careers page, submission via email, or application through third-party job platforms after any updates constitutes your acceptance of the revised Privacy Notice.

If you have any questions or concerns regarding this Privacy Notice or the processing of your personal data, you may contact our Privacy Compliance Team: